Administrative Assistant

Boston, MA

Posted: 09/13/2019 Employment Type: Permanent Specialty: Administrative Job Number: 175403 Pay Rate: $65,000 - $75,000

Do you bring a lot of energy into the professional world? Are you a master multi-tasker looking to expand your professional experience? A professional services company seeks a talented and motivated Administrative Assistant to join their team. This is an innovative opportunity for a dynamic, and exceedingly organized self-starter looking for a vigorous environment in Boston.

  • Provide administrative support to Leadership, Sales and Marketing and other corporate functions
  • Schedule appointments and meetings for corporate functions and senior leadership team
  • Organize and coordinate travel arrangements for senior managers
  • Provide general IT support, including technical troubleshooting and issue resolution; other general IT maintenance issues
  • Ensure seamless execution of meetings and major client events: secure space, manage IT requirements, coordinate vendor services, prepare and disseminate materials
  • Coordinate meetings and projects both internally and externally
  • Prepare and reconcile expense reports for senior managers
  • Assemble and print business collateral, proposals, and internal materials
  • Produce reports, spreadsheets, presentations and other documents
  • Manage the organization and compilation of RFP’ s
  • Support sales with maintenance of opportunities

  • At least 5 years of administrative experience in a professional services organization
  • Mastery in computer skills such as Word, Excel, PowerPoint, Publisher, and Outlook
  • Process oriented: enjoys creating and managing processes and systems
  • Demonstrated experience in execution and accountability for project coordination/management
  • Excellent written, verbal and interpersonal communication skills 
  • Experience dealing directly with internal and external customers; demonstrated ability to receive, interpret and disseminate information verbally and in writing in a clear and concise manner
  • Proficient in administration

Nice to Haves:
  • Competence to multi-task, take initiative, work independently, and use creative problem-solving skills
  • Enthusiastic, dynamic, organized, analytical and collaborative
  • Capability to create and maintain a team spirit and harmonious working relationship

Job ID: 175403

Please note, our client is only considering local candidates currently. Thank you!

If you are already working with a WinterWyman recruiter, please contact them directly; otherwise, please send your resume and contact information to

WinterWyman Finance and Administrative

With nearly 15 recruiters and staffing professionals specializing in contract, temp-to-perm and permanent HR roles in the Boston and New England areas, WinterWyman takes a consultative approach when recruiting for a full spectrum of Human Resources professionals from entry to senior level, including Recruiters, HR Administrators & Coordinators, Compensation and Benefits professionals, HRIS Administrators and Analysts, HR Generalists and HR Directors / Managers / Business Partners. While the majority of our positions are on a contract basis, we also work on many temp-to-perm and permanent positions. We take the time to assess fit before presenting any candidate with a role, and we thoroughly prepare you with tools, company information and pointers to help ensure success during the interview and beyond. Let us help you find your next opportunity.

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