Executive Assistant

Boston, MA

Posted: 08/06/2019 Employment Type: Contract Specialty: Administrative Job Number: 175007

Are you highly motivate and detailed? Are you a master multi-tasker looking to expand your professional experience? A healthcare organization seeks an Executive Assistant to join their team on a 4-month contract basis. However, this position has the potential to extend into permanent work. Moreover, this is an innovative opportunity for a dynamic, and exceedingly organized self-starter looking to explore all that business has to offer and grow as a professional. 

Responsibilities:
  • Schedule meetings, make necessary arrangements, book rooms, manage food service, distribute materials, etc.
  • Coordinate travel logistics 
  • Draft routine and complex correspondence, memos and/or reports as needed.
  • Submit and track invoices for vendor payments
  • Contribute information and recommendations to strategic plans and reviews
  • Prepare and complete action plans as well as prepare data for presentations as needed
  • Assist in the implementation of production, productivity, quality, and customer-service standards
  • Organize and attend meetings as requested; prepare materials, coordinate logistics and take minutes
  • Maintain department supplies and places orders when appropriate.
  • Manage office items such as, files, important phone numbers, office keys, practice locations list, etc.
  • Ensure the confidentiality of all reports, correspondence, materials, etc. 

Qualifications:
  • Bachelor’ s Degree
  • Strong knowledge of computer software including: Microsoft Office (Word, Excel, Outlook, and PowerPoint), Windows, Visio, and Project Manager
  • Strong interpersonal and customer service skills
  • Excellent written and verbal communication skills, including proofreading and editing
  • Demonstrated ability to handle sensitive and confidential information with absolute discretion
  • Adept at conducting research into project-related issues and products

Nice to Haves:
  • 1 to 2 years of experience as an Administrative/Executive Assistant
  • Involvement in the healthcare industry 
  • Strong attention to details
  • Ability to multi-task, take initiative, work independently, and use creative problem-solving skills
  • Enthusiastic, dynamic, organized, analytical and collaborative

Job ID: 175007

Please note, our client is only considering local candidates currently. Thank you!

If you are already working with a WinterWyman recruiter, please contact them directly; otherwise, please send your resume and contact information to wwfc@winterwyman.com

WinterWyman Finance & Administrative

With almost 30 recruiters and staffing professionals specializing in contract, temp-to-perm and permanent finance and admin roles in the Boston and New England areas, WinterWyman takes a consultative approach when recruiting for accounting, finance and administrative professionals. We take the time to assess fit before presenting any candidate with a role, and we thoroughly prepare you with tools, company information and pointers to help ensure success during the interview and beyond. Let us help you find your next opportunity.

Apply Online
Apply with LinkedIn

Send an email reminder to:

Share This Job:

Related Jobs:

Login to save this search and get notified of similar positions.