Executive Assistant

Cambridge, MA

Posted: 10/17/2019 Employment Type: Contract-To-Hire Specialty: Administrative Job Number: 176125

Are you a master multi-tasker looking to expand your career? Ready for the chance to join a large yet growth-oriented organization? A pharmaceutical company seeks a bright and passionate Executive Assistant to join their team! This position stands on a contract basis; however, it has the potential to convert into permanent work. The individual in this role will perform high-level administrative and office support responsibilities for CEO and CFO. Moreover, this is a tremendous prospect for an initiative-taking, creative-thinking individual who is interested in driving change within an organization. 

Responsibilities:
  • Actively manage the calendars of the Executives
  • Schedule and coordinate of onsite and offsite meetings
  • Manage invitations and track responses
  • Coordinate transportation, dining, and presentation materials
  • Prepare, process, and reconcile all expense reports and credit card statements
  • Formulate all travel arrangements and creates detailed itineraries
  • Organize documents and correspondence, including letters, reports, emails, presentations, memos, faxes, etc.
  • Review documents and proofread work for grammar and spelling, accuracy, and consistency of terms
  • Interface and communicate with internal and external customers
  • Research solutions and respond to email and phone inquiries 

Qualifications:
  • Bachelor’ s degree 
  • 7 to 10 years of administrative experience in a fast-paced, dynamic culture
  • Outstanding written, verbal, and interpersonal communication skills
  • Highly attentive to detail 
  • Solid Microsoft Office expertise (Outlook, Word, PowerPoint, and Excel)
  • Exceptional customer-service skills, able to respond to employee questions with tact and diplomacy 
  • Ability to handle confidential information with discretion 

Nice to Haves
  • Competence to multi-task, take initiative, work independently, and use creative problem-solving skills
  • Enthusiastic, dynamic, organized, analytical and collaborative
  • Entrepreneurial mindset and enthusiasm for building a great company
  • Ability to create and maintain a team spirit and harmonious working relationship

Job ID: 176125

Please note, our client is only considering local candidates currently. Thank you!

If you are already working with a WinterWyman recruiter, please contact them directly; otherwise, please send your resume and contact information to wwfc@winterwyman.com 

WinterWyman Finance & Administrative

With almost 30 recruiters and staffing professionals specializing in contract, temp-to-perm and permanent finance and admin roles in the Boston and New England areas, WinterWyman takes a consultative approach when recruiting for accounting, finance and administrative professionals. We take the time to assess fit before presenting any candidate with a role, and we thoroughly prepare you with tools, company information and pointers to help ensure success during the interview and beyond. Let us help you find your next opportunity.

Apply Online
Apply with LinkedIn

Send an email reminder to:

Share This Job:

Related Jobs:

Login to save this search and get notified of similar positions.